With the ever-increasing workload and pressure to get things done efficiently, automating your tasks has become a necessity. Power Automate, formerly known as Microsoft Flow, is a powerful tool that helps automate your day-to-day tasks and helps streamline your work. Power Automate integrates with various applications, including Microsoft Office 365, Salesforce, Dropbox, and many more. In this blog, we’ll look at ten simple workflows that everyone can use on Power Automate.
- Email notification when a new item is added to SharePoint
The first workflow we’ll look at is a simple one that sends an email notification when a new item is added to a SharePoint list. This is useful for when you have a team working on a project and need to keep everyone up-to-date on any new items that have been added.
To create this workflow, start by logging into Power Automate and select “New flow.” Select the “SharePoint” template and then select “When an item is created.” You will then be prompted to select the SharePoint site and list that you want to use for this workflow.
Next, you will need to add the “Send an email” action to your workflow. You can select the recipient(s) of the email and customize the message to include the details of the new item that was added to the SharePoint list.
- Automatically upload photos to OneDrive
The next workflow we’ll look at is one that automatically uploads photos to OneDrive. This is useful for anyone who wants to easily store their photos in the cloud without having to manually upload them.
To create this workflow, start by logging into Power Automate and select “New flow.” Select the “OneDrive for Business” template and then select “When a new file is added to a folder.” You will then be prompted to select the OneDrive folder that you want to use for this workflow.
Next, you will need to add the “Create file” action to your workflow. You can select the folder in OneDrive where you want the photos to be uploaded, and then set the conditions for the workflow to trigger.
- Automatically save attachments from email to OneDrive
The next workflow we’ll look at is one that automatically saves attachments from an email to OneDrive. This is useful for anyone who wants to easily store their email attachments in the cloud without having to manually save them.
To create this workflow, start by logging into Power Automate and select “New flow.” Select the “Outlook” template and then select “When a new email arrives.” You will then be prompted to select the email account that you want to use for this workflow.
Next, you will need to add the “Create file” action to your workflow. You can select the folder in OneDrive where you want the attachments to be saved, and then set the conditions for the workflow to trigger.
- Automatically save incoming email to OneNote
The next workflow we’ll look at is one that automatically saves incoming email to OneNote. This is useful for anyone who wants to easily keep track of their emails and have them available in a central location.
To create this workflow, start by logging into Power Automate and select “New flow.” Select the “Outlook” template and then select “When a new email arrives.” You will then be prompted to select the email account that you want to use for this workflow.
Next, you will need to add the “Create page” action to your workflow. You can select the OneNote notebook and section where you want the email to be saved, and then set the conditions for the workflow to trigger. You can also customize the page title and add any relevant information from the email, such as the sender, subject, and body.
- Automatically log work hours in Excel
The next workflow we’ll look at is one that automatically logs work hours in Excel. This is useful for anyone who wants to easily keep track of their working hours and have them available in a central location.
To create this workflow, start by logging into Power Automate and select “New flow.” Select the “Excel” template and then select “When a new row is added.” You will then be prompted to select the Excel file and sheet that you want to use for this workflow.
Next, you will need to add the “Add row” action to your workflow. You can select the Excel file and sheet where you want to log the work hours, and then set the conditions for the workflow to trigger. You can also customize the columns to include the date, start time, end time, and any other relevant information.
- Automatically send reminders for upcoming events
The next workflow we’ll look at is one that automatically sends reminders for upcoming events. This is useful for anyone who wants to make sure they never forget an important event or meeting.
To create this workflow, start by logging into Power Automate and select “New flow.” Select the “Outlook” template and then select “When a new calendar event is created.” You will then be prompted to select the Outlook calendar that you want to use for this workflow.
Next, you will need to add the “Send an email” action to your workflow. You can select the recipient(s) of the reminder and customize the message to include the details of the upcoming event. You can also set the conditions for the workflow to trigger, such as sending the reminder one day before the event.
- Automatically create tasks from emails
The next workflow we’ll look at is one that automatically creates tasks from emails. This is useful for anyone who wants to easily keep track of their to-do list and make sure they never forget an important task.
To create this workflow, start by logging into Power Automate and select “New flow.” Select the “Outlook” template and then select “When a new email arrives.” You will then be prompted to select the email account that you want to use for this workflow.
Next, you will need to add the “Create task” action to your workflow. You can select the task list where you want the tasks to be created, and then set the conditions for the workflow to trigger. You can also customize the task description and add any relevant information from the email, such as the sender, subject, and body.
- Automatically add new contacts to a mailing list
The next workflow we’ll look at is one that automatically adds new contacts to a mailing list. This is useful for anyone who wants to easily keep track of their contacts and make sure they never forget to add a new one.
To create this workflow, start by logging into Power Automate and select “New flow.” Select the “Outlook” template and then select “When a new contact is added.” You will then be prompted to select the Outlook account that you want to use for this workflow.
Next, you will need to add the “Add to mailing list” action to your workflow. You can select the mailing list where you want the new contacts to be added, and then set the conditions for the workflow to trigger. You can also customize the information that is added to the mailing list, such as the contact’s name, email address, and any other relevant information.
- Automatically update project status in SharePoint
The next workflow we’ll look at is one that automatically updates project status in SharePoint. This is useful for anyone who wants to keep their project status up-to-date and easily accessible to all team members.
To create this workflow, start by logging into Power Automate and select “New flow.” Select the “SharePoint” template and then select “When an item is created or modified.” You will then be prompted to select the SharePoint site and list that you want to use for this workflow.
Next, you will need to add the “Update item” action to your workflow. You can select the SharePoint list where you want the project status to be updated, and then set the conditions for the workflow to trigger. You can also customize the information that is updated, such as the project name, status, and any other relevant information.
- Automatically save attachments to OneDrive
The last workflow we’ll look at is one that automatically saves attachments to OneDrive. This is useful for anyone who wants to easily keep track of their attachments and make sure they are always accessible.
To create this workflow, start by logging into Power Automate and select “New flow.” Select the “Outlook” template and then select “When an email is received.” You will then be prompted to select the email account that you want to use for this workflow.
Next, you will need to add the “Save email attachment” action to your workflow. You can select the OneDrive folder where you want the attachments to be saved, and then set the conditions for the workflow to trigger. You can also customize the information that is saved, such as the attachment name, file type, and any other relevant information.
In conclusion, Power Automate offers a powerful and simple way for individuals and organizations to automate their workflows and save time and effort. Whether you are looking to log work hours, send reminders, create tasks, add contacts to a mailing list, update project status, or save attachments, there is a workflow that can help.
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